Corporation of the
Township of Hornepayne

The Municipal Freedom of Information and Protection of Privacy Act applies to all local government organizations and requires municipal institutions to protect the privacy of an individual’s personal information existing in government records.

The Act requires the Township of Hornepayne to protect the privacy of individuals by governing how personal information, under the custody and control of the municipality, is collected, stored, used, disclosed and disposed of, as well as allowing individuals to request a correction of any personal information they believe to be false or inaccurate.

The Township of Hornepayne takes the privacy of its citizens and employees very seriously. Personal information is collected and used only for the specific purposes which are identified at the time of collection, and it will not be disclosed except in rare circumstances when required by law.

The Municipal Freedom of Information and

Protection of Privacy Act (MFIPPA)

Personal information is defined as: recorded information about an identifiable individual, including,

 (a)  information relating to race, national or ethnic origin, colour, religion, age, sex, sexual orientation or marital or family status of the individual,

(b)  information relating to the education or the medical, psychiatric, psychological, criminal or employment history of the individual or information relating to financial transactions in which the individual has been involved,

(c)  any identifying number, symbol or other particular assigned to the individual,

(d)  the address, telephone number, fingerprints or blood type of the individual,

(e)  the personal opinions or views of the individual except if they relate to another individual,

(f)   correspondence sent to an institution by the individual that is implicitly or explicitly of a private or confidential nature, and replies to that correspondence that would reveal the contents of the original correspondence,

(g)  the views or opinions of another individual about the individual, and

(h)  the individual’s name if it appears with other personal information relating to the individual or where the disclosure of the name would reveal other personal information about the individual.

 The Act also gives individuals the right to access municipal government information, including most general records and records containing their own personal information, subject to very specific and limited exemptions.

Each municipal organization is required to appoint a head who is responsible for overseeing the administration of the legislation within the institution and for decisions made under the legislation. At the Township of Hornepayne, Municipal Council, under By-Law No.1523, has delegated the powers and duties to the CAO/Clerk, who can be contacted at:

        Township of Hornepayne
        68 Front Street                     
        P.O. Box 370
        Hornepayne, ON  P0M 1Z0
        Attn: Gail Jaremy
        (807) 868-2020 ext. 205
        jaremy.hpayne@bellnet.ca

 A request for access to information may be made by completing an Access/Correction Request Form. This form is not mandatory: a written request in any format that refers to the Act will also be accepted. A $5.00 application fee must accompany each request.   

The legislation also stipulates that an institution must provide the requester with the information and/or a decision regarding their request within 30 calendar days from the date a complete request is received. On occasion, an extension may be requested by the Municipality if, for example, the request is for an extensive number of records and/or if an outside consultant needs to be contacted.

An individual is also provided with the opportunity to request an independent review from the Information and Privacy Commissioner of Ontario with regard to the decisions made under MFIPPA by the head of an institution.

You may appeal any decision made by the Township of Hornepayne. Appeals should be directed to:

        Address:        Information and Privacy Commissioner of Ontario
                                Suite 1400

                                2 Bloor Street East
                                Toronto, ON M4W 1A8

        Tel:                  1-800-387-0073 (Toll Free)

 

Most municipal records will be released upon request, unless there are particular reasons to restrict them. A list of all exemptions can be found in the Act online, or can be obtained by contacting the Municipal Office. Fees may also be required before records are released.

 The Corporation of the Township of Hornepayne is committed to providing individuals with the right of access to information in its custody and control including most operational records as well as records containing their own personal information, where applicable.

In many cases, information is available without the requirement of a formal request such as:

 

·         Council and Committee of the Whole Minutes

·         By-laws

·         Township Budgets

·         Many reports including the Drinking Water Quality Annual Reports

·         Township Strategic Plan and much more.

 

For detailed information about exemptions and procedures relating to the Act or its regulations, please visit the Office of the Information and Privacy Commissioner of Ontario, or view the Municipal Freedom of Information and Protection of Privacy Act online.

A copy of the Act may also be purchased at:  

        Service Ontario
        Laurier Avenue West
        Ottawa, ON 
        (613) 238-3630

 
Related links:

Office of the Information and Privacy Commissioner of Ontario

Municipal Freedom of Information and Protection of Privacy Act

Access Request Form

Related Fees